PolyFeed
Privacy

Your Privacy within PolyFeed

Here is how we preserve your privacy within PolyFeed. PolyFeed is a research project hosted by Monash University. It adheres to the Monash University Privacy Data Protection procedure. Please refer to the following links to learn about the Data Protection and Privacy Procedures of Monash University:

How we use your personal information

We want you to feel confident using either PolyFeed Student and PolyFeed Teacher. Here is what you need to know,

What we collect

PolyFeed is not connected to the Monash Central data lake. Therefore, some information such as emails, enrolled units (courses/ modules) are collected based on manual inputs including:

  • Your name and university email to manage log in.
  • For students: your highlights, highlight labels, notes, to-dos, ratings on feedback, feedback requests, chatbot chat history, and interactions with the features of the tool as log data.
  • For teachers: the feedback you write, the machine learning analysis we generate, your prompts used as part of ChatGPT integration within PolyFeed, and your interactions with different features of the extension.
  • In both PolyFeed student and PolyFeed teacher we also collect basic activity logs (how you use the tool) to help us improve.

No data is read or saved from other tabs or windows opened in your browser.

Why we collect it
  • To present data about your learning (students) or teaching (teachers) in the dashboard provided to you.
  • To identify ways to improve feedback processes.
  • To support research into feedback and learning analytics.
Who can see your data
  • Users can see their own feedback engagement data on the user dashboards.
  • Teachers can see analytics of students' feedback engagement at an aggregated level (de-identified) on the Teacher Dashboard, including feedback requests, comments, highlights and labels, feedback ratings. Teachers can also see feedback requests and comments on the feedback at individual student level (identified).
  • With ethics approval (ID: 38407) received from the Monash University Human Research Ethics Committee, the PolyFeed research team can access the collected user data to conduct research analysis for the purpose of informing learning and teaching. Any data published as part of research outputs are strictly de-identified.
Your choices
  • You can ask us to delete or correct your data (Note: Deleted records are marked inactive–not permanently erased right away–within the database).
  • You can stop using PolyFeed at any time.
How we protect it
  • All data is stored securely in line with university standards.
  • We use encryption (HTTPS) and strict access controls.
Questions?

Email us at fit-polyfeed@monash.edu.